PERSONAL EFFECTIVENESS

Focus your energies. There are a lot of demands on your time, but your time and energy are limited. Focus on what is important to you and do that first. It is better to do a few key things well than to do lots of things, but none of them well. How well do you manage your time? Even if you do not believe in getting things Done, you probably have a schedule, calendar and a couple lists of things to do. If you are particularly busy you might own a day-planner where you schedule in tasks and work to be done. Now here is a better question: how well do you manage your energy? If you answered, “Huh?” to that question, that is not a good sign. While there may only be twenty four hours in the day, your capacity for energy is not a fixed quantity. Organization and time-management play an important role, but it will be your ability to manage energy that makes the difference. Athletes understand that effective training comes from a combination of exercise and rest. By getting better control over your own energy cycles and capacity you can do far more for your productivity than writing a to-do list will. Increasing Your Capacity How do you train for a marathon? You start by running 5 km, move up to a 10 km, then a half marathon. In other words, it’s a gradual increase of your endurance. Your energy functions exactly the same way. You build increased energy capacity slowly through progressive training. Physical, mental, emotional, and social are all different dimensions of energy. For all of these dimensions you should strive for increasing your endurance and your strength. Endurance is the ability to maintain energy levels for longer periods of time and strength is your ability to sustain a short burst of energy. Marathons and sprints. Physical - Exercise and eat healthy to increase your physical energy. This forms the basis for all energy and is necessary even if you’re spending much of your day sitting at a desk. Mental - Mental endurance is the ability to focus for long periods of time while mental strength is the ability to focus very intensely. Progressively train yourself with your workload to fulfill this capacity. Emotional - Emotional energy comes from handling stress. This is your willpower, motivation and courage. Social - This is your need for stimulation and interaction. You build social energy by being able to handle socializing as well as periods of introspection. Managing That Capacity Increasing your capacity for energy may take time and effort, but it is relatively straightforward. The real key to productivity is being able to manage the energy you already have. You probably know athletic jocks or creative artists that don’t seem to get a lot done. Having a large capacity for energy is good, but just like time, it is an easy thing to waste. You manage your energy in cycles that vary between work and rest. Your energy is like a muscle. You stress your muscles during a workout, and follow it with a period of rest so they can recover. Working constantly and resting constantly are both suboptimal. Balancing the cycles is the core of managing energy. Here are some ways you can manage your energy cycles: Set Periodic Goals – To-do lists are never-ending. Set daily and weekly goals so you can chunk out a specific amount of work for a period of time. I keep a daily goals list that allows me to plan the amount of work for each day. Using this technique helps you oscillate between hard work days and lighter work days to build your capacity and manage your cycles. Timebox – Within the span of a day, set 30-90 minute timeboxes of activity followed by a short break. You might decide to spend the next hour working on a report before taking a short breather. This method is far more effective than simply expecting to work constantly for the entire day. Smart Recovery – To be productive you need to focus on what is the best way to use your energy, right? Well an almost equally important aspect is to focus on what the best way to recover your energy is. Figure out what will truly replenish your energy and do that. I’ve found television watching to be a really poor way for me to recover energy compared with socializing or going for a walk. Effective time-management doesn’t give you more time. You still end up with a 24 hour day. But effective energy-management can create more energy. Properly training your capacity and working within energy cycles will increase your energy. Use both time and energy management to achieve peak productivity.